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Associate Assessment Norms & Process
The Associate Assessment Norms (These norms have been divided into Essential and Desirable)
 
Essential Norms:
 
1. The organisation should be registered as Trust/Society/Section 25 Company and the Registration documents should be available on request. 
2. The organisation should have been in existence for a minimum of 3 year from date of registration and should be operating from a physically verifiable address.
3. The organization should have a shared vision/purpose/objective along with defined indicators which will measure its performance against its stated objectives accordingly its activities should be in line with the vision/purpose/objective. 
4. The organisation has a Governing Board, by whatever name called with not more than half of Board members having a remunerative role. 
5. The Board meets at least once a quarter with quorum as stipulated in its own Memorandum of Association/Trust Deed. 
 6. The organisation should disclose the name, age, sex, work experience, position and remuneration along with the reimbursements of Board members.
 7. Minutes of Board meetings should be formally documented and circulated. 
 8. The Board should approve programs, budgets, annual activity reports and audited financial statements. 
9. The Board should have policy on purchases, disposable, sale of assets, investments etc. to gain comparative advantage to the organisation which also assures transparency. 
10.The Board should ensure the organisation complies with laws and regulations. 
11.The organisation should have appropriate systems be in place for periodic program planning/ monitoring/ review and commensurate internal control and audit systems in place. 
12.The organisation should have appropriate Human Resource, Accounting, Administration and Commercial policies along with a system for decision-making and communication of decisions. 
13.All personnel (Including volunteers) should have a letter of contract/ appointment along with clear roles and responsibilities. 
14.Signed audited statements should be made available: balance sheet, income & expenditure statement, receipts and payments account, schedules to these, notes on accounts and the statutory auditors' report. 
15.The organisation's Annual Report should be disseminated/ communicated to key stakeholders and available on request every year, within 3 months of the end of the organisation's financial year                                              
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Desirable Norms (Setu ensures that Associates listed with us fulfill the desirable norms )
1.  At least 2/3 of Board members should be unrelated by blood or marriage.
2. The organisation should disclose in its annual report, the salary and benefits of its Head, the 3 highest paid staff members and the lowest paid staff member.
3. The distribution of staff according to salary levels should be disclosed in the annual report as indicated in Table I.

TABLE I : DISTRIBUTION OF STAFF ACCORDING TO SALARY LEVELS (PER ANNUM) *

Slab of gross salary (in Rs) plus benefits paid to staff

Male Staff

Female Staff

Total Staff

<120,000      
120,000 – 240,000      
240,000 - 480,000      
480,000 – 600,000      
600,000 – 1,000,000      
>1,000,000       

* proportionately for part of the year
The organisation should disclose in its annual report the total cost of international travel by all its personnel (including volunteers) - segregating those incurred on organisational expense and those that were sponsored, along with the name and designation of the person(s) who traveled, and the purpose(s) of travel.
Assessment Criteria
How we select Associates:  At Setu we value the trust and faith you have placed in us while making a donation. To ensure that we live up to this trust, we have a stringent Assessment process for the Associates profiled on our site. The process ensures that your donation reaches the right people and is utilised appropriately.
Criteria we use for Assessment:
1. Should be a registered non-profits organization that implement social development projects in India , with no political and as far as possible no religious affiliations. 
2. Their beneficiaries should be economically underprivileged. 
3. The organisation should meet the Associate Assessment norms. 
4. The organization should be able to provide prompt feedback for the donations you make.       
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 Assessment Process 
Steps involved in Assessment: 
1. Organisations should contact us and  file a detailed application with complete disclosures. Whenever we hear about any organisation that is doing good work, we contact them ourselves.
2. We make sure that organisations also submit copies of necessary documents like financial and annual reports, various legal registration documents etc. 
3. We then appraise the organizations based on our Associate Assessment Norms and only organisations which meet all these norms are short-listed.
As a last step, we visit and see the organisations and their activities ourselves. In some cases we obtain references from credible associates we know that have themselves evaluated/screened these organizations
Objectivity of the Assessment:   

Since the Assessment process is based on an entirely objective set of criteria, no person can influence the Assessment. The process is methodical and every organisation has to clear each step to be finally profiled on our site. Organisations that meet all the criteria get listed automatically.                      
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